Reporting Inclusion Enrollment Data

As of October 2014, NIH transitioned inclusion data monitoring from the Population Tracking system in eRA Commons to the Inclusion Management System (IMS), a new data system for reporting sex/gender, race, and ethnicity information. IMS takes advantage of structured inclusion data collected on competing applications or through submitted progress reports (i.e., Research Performance Progress Reports) to create inclusion data records. The system also allows applicants and grantees to manage their inclusion data directly through the eRA Commons.

The system allows NIH staff to view and monitor inclusion enrollment data, query grants and contracts, request that investigators update or edit inclusion enrollment data, and approve inclusion data through checklist signoff and award. Program Officials, Grants Management Officials, Institute and Center (IC) Directors, and IC Councils use data from the system to monitor scientifically appropriate inclusion and generate congressionally required reports.

The IMS user guide (link is to an external PDF) (PDF, 1.7MB) provides instructions for navigating IMS and for viewing and maintaining inclusion enrollment data for applications and awards. It also covers how investigators can access IMS via the eRA Commons Status. An IMS tutorial video for investigators is also available. The NIH and Other PHS Agency Research Performance Progress Report Instruction Guide (link is to an external PDF) (PDF, 4.24MB) also provides guidance about submitting information through IMS.